Multi-session projects
Sleeves and backpieces aren't one appointment — they're 6, 8, 12 sessions over months. CloseFlow tracks the whole arc as one project, not disconnected bookings.
Built for Premium Tattoo Artists
Most Tattoo Artists Don't Have A Lead Problem.
They Have A System Problem.
Leads get lost. Follow-ups get forgotten. Revenue gets left on the table. CloseFlow brings your entire tattoo business into one operating system.
Cuts no-shows from 30% to under 5%
Built on Meta Graph + Instagram API
Email on your own domain
Beyond appointments
Manage tattoo projects,
not appointments.
Most software treats every tattoo as an appointment. CloseFlow treats it as a project — with references, stencils, sessions, deposits, healing photos and final balance, all in one record. The first operating system designed for how tattoo artists actually work.
References & stencils
Upload reference photos, sketches, stencil iterations. Tagged, versioned, accessible from any session. The visual history of every piece.
Session history
Every session logged with date, duration, work completed, photos. The full timeline of the project, not just the next booking.
Healing progress
Track aftercare photos from the client. Comment on healing. Schedule touch-ups. Healing is part of the project — it's how premium artists deliver.
Project balances
Deposit + per-session payments + final balance. CloseFlow tracks what is paid and what is owed at any moment in the project. No spreadsheets.
Project timelines
Estimated sessions, projected completion date, projected total revenue. Plan the next 6 months of work — not just next week.
The difference between appointment software and a tattoo operating system: project context.
Outcomes, not features
Every feature drives a business outcome.
Most software promises more leads. CloseFlow stops you from losing the ones already flowing in.
No more lost leads.
Every Instagram DM, Facebook message and email lands in one inbox the moment it arrives. You stop missing what you already have.
Follow-ups that don't get forgotten.
Drip sequences trigger automatically so cold leads stay warm. Your follow-up no longer depends on remembering.
Revenue you actually keep.
Non-refundable Stripe deposits at consultation lock in commitment. No-shows drop from 30% to under 5% on day one.
The full project, not just the next session.
References, stencils, sessions, healing photos, balances — every tattoo project tracked end-to-end. Sleeves and backpieces as projects, not disconnected appointments.
The four leaks CloseFlow plugs
How CloseFlow grows your business.
01
Stop losing inquiries.
Every Instagram DM, Facebook message and email lands in one inbox the moment it arrives. You stop missing what you already have.
02
Stop forgetting follow-ups.
Drip sequences trigger automatically. Cold leads stay warm without you having to remember when to reach out.
03
Stop leaking projects.
Multi-session pieces tracked end-to-end. Every reference, stencil, session, payment and healing photo in one project record — not disconnected appointments.
04
Stop guessing what works.
Real-time dashboard tells you which channels close deposits, which campaigns return ROI, which sessions drove the most revenue.
Business intelligence
Know where every
dollar comes from.
Real-time visibility into the metrics that grow your business. Stop guessing which channels, campaigns or artists drive revenue — see it.
- Total revenue by period (week, month, quarter, year)
- Deposits collected vs sessions completed
- No-show rate trend
- Revenue by artist
- Revenue by channel (Instagram, referrals, website)
- Marketing ROAS — which campaigns close deposits
Track every dollar back to its source. Do more of what works.
app.closeflowink.com / dashboard
Business overview · Oct 2026
Performance at a glance
Revenue this month
$24,580
+18%Deposits collected
$6,200
+22%No-show rate
3.8%
-71%Closed from IG
$11,400
+34%Revenue by channel
Last 30 days
InstagramReferralsWebGoogleWalk-inOther
How tattoo artists run their business
The old way vs CloseFlow.
Most tattoo artists run their business across 8 disconnected tools. CloseFlow replaces the entire stack with one operating system — built for how tattoo artists actually work.
Your stack today
The old way
- Instagram DMs
- Google Calendar
- Stripe
- Google Drive
- Notes app
- Spreadsheets
- Manual follow-up
- No revenue visibility
8 disconnected tools. No single source of truth. Revenue slips through the cracks.
Your stack tomorrow
CloseFlow
- One unified inbox
- One booking calendar
- Deposits at consultation
- Project records (not appointments)
- Automated follow-ups
- Multi-artist visibility
- Revenue dashboard
- Growth intelligence
One operating system. Every lead, every deposit, every project — connected.
Built to deliver
What changes when you use CloseFlow.
Real outcomes the platform is designed to deliver. Verified customer data will replace these as the platform matures.
8+
Lost consultations recovered per month
By turning missed IG DMs into tracked leads with automated follow-up.
30% → 4%
No-show rate after deposits
Non-refundable Stripe deposits filter committed clients from time-wasters.
$12K
Closed from forgotten leads
Drip sequences and pipeline tracking turn cold leads into booked projects.
Illustrative outcomes the platform is designed to deliver. Verified, attributed customer wins will replace these as the platform matures.
The cost of waiting
Every week you wait,
more leaks open.
The leaks are already there. You're paying for them in lost projects every Monday morning.
This week, without CloseFlow
- About 12 Instagram DMs answered late or forgotten
- About 2 hot leads ghost because no follow-up sequence
- About 1 no-show because no deposit was collected
- About $1,000–$2,500 in projects slip through the cracks
This week, with CloseFlow
- Every DM auto-tracked in a unified inbox
- Every cold lead in an automated drip sequence
- Every booking secured with a non-refundable deposit
- Every project tracked from inquiry to balance
The leaks were already there. CloseFlow stops them.
Numbers are industry averages for solo tattoo artists running 30+ projects per month. Your numbers may vary — but the pattern doesn't.
Math that works
Why CloseFlow pays for itself.
You're already getting these leads. CloseFlow just makes sure you don't lose them. One recovered consultation per month covers the platform many times over.
Average project
$1K–$2.5K
Per tattoo project
CloseFlow Artist
$99 /mo
Solo professional
One recovered lead
10–25× ROI
Per recovered project
CloseFlow doesn't get you more leads. It stops you from losing the ones you have.
Recovered leads
Every IG DM tracked. Every prospect followed up. Every recovered consultation is $1,000–$2,500 that would have slipped through.
Reduced no-shows
Non-refundable deposits cut no-shows from 30% to under 5%. Every prevented no-show is a session that actually happens.
More deposits
Drip sequences move cold leads to consultation. Stripe Connect collects deposits before the chair. Revenue locks in earlier.
More completed projects
Multi-session projects tracked end-to-end. Nothing falls through the gaps between sessions. More work finishes — and pays out.
Better visibility
Real-time dashboard tells you which channels, campaigns and artists drive revenue. Better data, better decisions, better growth.
Pricing
Everything in.
No restrictions, no tricks.
One plan per scale of operation. Every feature is in every plan — no feature paywalls, no usage caps designed to force you to upgrade.
Artist
For solo professional tattoo artists.
$99 /mo
billed monthly
For one artist. Everything below.
Start with ArtistStudio
For studios and agencies running multiple artists.
$199 /mo
billed monthly
Everything in Artist + multi-artist features. Up to 5 artists, +$29/mo each extra.
Start with Studio- Multiple artists with separate calendars
- Revenue per artist breakdown
- Role-based permissions
- Studio-wide reporting
Every plan includes
- Unified inbox (Instagram, Messenger, Email)
- AI reply drafts in your voice
- Lead → consultation → quote → deposit pipeline
- Non-refundable Stripe deposits
- Calendar with no double-booking
- Client profiles with full conversation history
- Email on your own domain
- Healing protocols and post-care automation
- Revenue tracking and reporting
- Meta analytics (followers, reach, top posts)
Common questions
Frequently asked. Honestly answered.
Is there a free trial?
No. We don't sell software twice — once on a trial, once for real. You can cancel anytime, no contracts, no penalties. If CloseFlow isn't for you, you stop paying. That's the friction we believe in.
Is there a money-back guarantee?
No. CloseFlow is built around results, not refunds. We're confident enough in the platform that we don't need to insure your purchase. Cancel anytime if it's not for you — but we built this for artists who don't need an exit ramp.
Can I track multi-session projects like sleeves and backpieces?
This is the entire reason CloseFlow exists. Most software treats every tattoo as a single appointment. CloseFlow treats it as a project — with references, stencils, session list, deposits, healing photos and remaining balance, all in one record. Sleeves spanning 6 months? Backpieces with 10 sessions? All tracked as one project, not disconnected bookings.
How long does implementation take?
30 minutes for a solo artist. About 60 for a multi-artist studio. The longest part is usually waiting for DNS to propagate when you set up email on your own domain. The setup wizard walks you through every step, and a founder is in your inbox the same day if you get stuck.
Why not HubSpot?
HubSpot is built for sales teams selling SaaS, not tattoo studios. There's no concept of multi-session projects, healing protocols, IG-native lead capture, or deposit-first booking. You'd spend weeks customizing it and still wouldn't have what CloseFlow gives you out of the box.
Why not GoHighLevel?
GHL is an agency tool — built for everyone, optimized for no one. Overwhelming for studios that just want to run their business. CloseFlow is purpose-built for how tattoo studios actually work: deposits before booking, multi-artist visibility, project records (not just appointments), healing protocols.
Why not InkBook, Porter, or other tattoo studio software?
Those tools manage appointments. CloseFlow manages tattoo businesses. They don't have unified Instagram messaging, AI-drafted replies, automated drip sequences, project records for multi-session work, or revenue tracking by source. Calendar software is not an operating system.
Why not spreadsheets?
Spreadsheets can't capture Instagram DMs, can't take Stripe deposits, won't follow up automatically, and don't track which campaigns drive revenue. Every hour you spend updating a spreadsheet is an hour you're not tattooing — or growing the business.
Can solo artists use CloseFlow?
Yes. The Artist plan is built for solo professional tattoo artists who treat their craft as a business. Everything in the platform, one artist, one calendar — no restrictions. You get the same operating system the studios use.
Do I need to be on Instagram Business or Creator?
Yes. Instagram requires Professional (Creator or Business) accounts for any third-party messaging integration — this is a Meta requirement, not ours. The change is free, takes 30 seconds in the IG app, and your followers see nothing different. Every CRM that integrates IG (HubSpot, GHL, ManyChat) requires the same.
What happens to my data if I cancel?
Your data is yours. On cancellation we keep your account active for 60 days so you can export everything (contacts, conversations, projects, appointments, photos). After that the data is permanently deleted. You can request earlier deletion at any time at [email protected].
How long does onboarding take?
Under 30 minutes for a single artist. About 45 min for a multi-artist studio. The longest part is usually waiting for DNS to propagate when you set up email on your own domain (5-15 min). Our setup wizard walks you through every step.
Will my clients see "CloseFlow" anywhere?
No. Emails go from your domain, deposits are charged to your Stripe account, the booking page is on your subdomain. The client never sees us. We're the engine, not the brand.
What if I run multiple studios under an agency?
CloseFlow is built for that — it's how we run our own studios. One login switches between all your studios. Cross-studio reporting. Unified inbox across the agency. Same model as the big agency CRMs, purpose-built for tattoo.
Ready to grow?
Stop the leak
this week.
Join tattoo artists running their entire business on CloseFlow. One inbox. One pipeline. One project record. One source of truth.
Cancel anytime. No contracts. No guarantees — the result is the guarantee.